Wezinhlelo ku ibhizinisi. Ukuphathwa Document Yohlelo olugcinwa

Ukuzenzekelayo kokusabalalisa amadokhumenti kungumzamo lapho cishe zonke izinkampani zamanje zisebenza. Ngisho nezinkampani ezincane zisebenza ngobuningi bemibhalo ehlukahlukene, kufaka phakathi izincwadi, amabhajethi, ama-invoyisi, izinkontileka nazo zonke izinhlobo zezidingo. Kungenxa yalesi sizathu ukuthi cishe zonke izinhlangano zanamuhla zizama ukusebenzisa umthamo onjengokuzenzakalela kokusakazwa kwedokhumenti, okuqinisekisa ukuphelela nokuphepha kwemininingwane, ukucinga okulula nokugcina imininingwane ehlukahlukene, kanye nokwenza ngcono kwesikhathi esilungele ukuvumelanisa kwayo.

Kungani lokhu kuyadingeka?

Ngokuvamile kunoma yimuphi inkampani, abasebenzi basebenzisa isikhathi esiningi bethola ulwazi abayidingayo, futhi izibalo zikhuluma ngokucacile ukuthi kuthatha cishe isigamu isikhathi sokwenza lokhu. Kuphinde kwenzeke ukuthi kufanele uvuselele kabusha esikhundleni sokuphinda usebenzise amanye amadokhumenti akhona "endaweni ethile." Isimiso esilinganiselwe isimo lapho umthombo wemikhakha unommeli kukhompyutha, futhi okufakwayo kwamabhuku okubambisana okuhambisana nokukhishwa kwezivumelwano kwenziwa kwi-accounting system, ama-akhawunti nezitifiketi zigcinwa emnyangweni wezezimali ephepheni lephepha, kanye nokuxhumana ngokuphathelene nezivumelwano Imisebenzi ibhokisini leposi labasebenzi. "Ulwazi" olunjalo lwolwazi lulimaza kakhulu ekuvikelekeni, ubuqotho nokuvumelana, kusezimo ezinjalo ukuthi ukuzenzekela kokuhamba komsebenzi kuba okuphuthumayo.

Ngenxa yokwethulwa kwezinhlelo ezikhethekile zokwaziswa, izinkinga eziningi zixazululwa. Isibonelo, ezinye izinhlelo zebhajethi zinikeza ithuba lokudala uhlelo lwebhajethi ezihambelanayo nokwakheka nokugcinwa kwezinguqulo ezahlukene zale mibhalo, kanye nokukhombisa izimo zabo. Ngakho-ke, inkinga yokusabalalisa idokhumenti yesabelomali ixazululwe ngokunye ngokusebenzisa izinhlelo ezinjalo.

Kodwa-ke, ungakhohlwa ukuthi izisekelo zesabelomali zanamuhla, kanye nezinhlelo ze-accounting kanye ne-ERP eziningi zamacala zisebenza ngolwazi oluhlelekile, okungukuthi, idatha engadalwa futhi igcinwe ngendlela yetafula. Ngokusho kochwepheshe abaningi, kuphela u-20% wezingqikithi zedatha kwanoma yiluphi ibhizinisi lwanamuhla lwazi oluhlelekile lunikezwa, ngenkathi konke kuhlanganisa izincwadi ze-elektroniki, imibhalo yamadokhumenti, izinqubo ezihlukahlukene zokuxoxisana nemihlangano, izithombe, njll. Ngokuvamile, ngaphandle kokwenza ucwaningo ngolwazi olungakhiwe, akukhona neze indlela yokwenza ukuhlolwa okujwayelekile komongo, lapho okwakhiwe khona kakade. Isitoreji, ukuqoqwa nokucubungula okulandelwayo kwedatha enjalo kuqinisekiswa ngokusebenzisa izinyathelo ezifana nokuzenzakalela kokuhamba komsebenzi, noma izinhlelo zokuphatha zenkcazelo yenkampani.

Kuyini?

Ngosizo lwe-electronic system management system, kuqinisekiswe ukuthi noma yikuphi ukuxhumana phakathi kwabasebenzi benhlangano kuhlelwe ngesisekelo semibhalo enikeziwe. Futhi, ku-1C, ukuphathwa kwedokhumenti kunikezela ukudala amadokhumende, kungenzeka ukuthi uyashukumisela kuyo yonke inhlangano, futhi ugcine nokulawula ukukhishwa kwamadokhumenti nezinqubo ezichazwe ngosizo lwabo. Ngakho-ke, ukuphathwa kwedokhumenti ye-electronic inikeza inkampani inamba enkulu yezinzuzo, ukuhumusha umsebenzi wayo ezingeni elisha cishe.

Idokhumenti ngayinye ehlukile ohlelweni lwe-elekthronikhi ehlukaniswe ngokubekwa kweqoqo elilodwa lezinkampani ezizibeka ngokungafani (ngokuvamile zibizwa ngamakhadi anjalo ngamakhadi). Ikhadi lingaqukatha ulwazi oluhlukahlukene, kufaka phakathi uhlobo lwedokhumenti, usuku lokubunjwa kanye nezinguquko, igama lomlobi, kanye nendawo yokugcina nokuningi okuningi. Esikhathini esizayo, uhlelo lokuphathwa kwedokhumenti luzohlinzeka ngesitoreji nokuthola amaphepha adingekayo ngokuhambisana nezidingo ezichazwe kuleli khadi.

Izici

Ukuphathwa kwedokhumenti ye-elekthroniki inikeza izinhlangano hhayi nje izinzuzo eziningi kuphela, kodwa futhi kuvula amathuba amaningi amasha, okubalulekile futhi.

Ukuphathwa okuyinhloko

Kungakhathaliseki ukuthi ibhizinisi elithile likhulu kangakanani, uhlelo lokuphathwa kwedokhumenti likuvumela ukuba ushintshe ngokushesha amafomu amadokhumenti ajikelezayo. Isibonelo, ukushintsha ifomu lesicelo kunoma yiziphi izindleko ezikhungweni ezihlukahlukene zemithwalo yemfanelo, kwanele ukwenza izilungiso ezithile kuthempulethi yesicelo esivele igcinwe ohlelweni. Ngemuva kwalokho, abasebenzi abagcwalisa izicelo ezinjalo ngeke besakwazi ukusebenzisa imibhalo yefomu elingasebenzi, ngoba isicelo sesiphelile futhi sisakazwa ngalolu hlelo.

Ukusekelwa kwemibhalo yokuphila kwemibhalo

Idokhumenti ngayinye eyozinikelwa futhi isetshenziswe kunoma iyiphi ibhizinisi, idlula izigaba ezimbalwa ezisungulwe. Isibonelo, uma isabelomali senkampani, kufanele kuqala ibhalwe phansi, bese ivunyiwe futhi isetshenziswe ngesikhathi esithile. Ngemuva kwalokho, izinkomba ezihlukahlukene ezihleliwe zale bhajethi zihlaziywa ngokucophelela futhi zithunyelwe ku-archive. Ku-1C, ukusabalalisa kwedokhumenti kunikeza ukulawula okuqinile phezu komjikelezo wokuphila kwamadokhumenti, ngokucabangela izidingo eziyisisekelo zemvelo yenkampani, kanye nezinkambiso zomthetho ezihlukahlukene kanye nezindinganiso zomkhakha webhizinisi lenkampani.

Ukusebenzisana

Uhlelo lokuphathwa kwedokhumenti lwe-elekthronikhi luhlinzeka inhlangano eningi elula yeqembu ukusebenza emadokhumenti, futhi ingafaka ochwepheshe abathile emahhovisi ahlukene noma ngisho nasemadolobheni ahlukene.

Isistimu igcina inombolo enkulu ngokwanele yezinguqulo zomqulu owodwa, futhi ngaphezu kokuhlela okuqondile, ikuvumela ukuba usichaze idatha, okungukuthi, wengeze imibono namanothi athile ngaphandle kokuthinta ulwazi oluyisisekelo okufanele ludlulisele.

Ukuyimfihlo

Isici esibaluleke kakhulu kulezo zinhlelo ukuthi ku-1C efanayo ukusabalalisa kwedokhumenti kungasayinwa ngesignesha ekhethekile yekhompyutha nge-encryption elandelayo. Ngenxa yalokhu, uma kunesidingo, awukwazi nje ukuqinisekisa ubuqiniso balokhu noma lolo lwazi, kodwa futhi ukucacisa ngokukhethekile umbhali, kanye nokufezekisa ukuphepha okunembile kokugcina ukugcina idatha ehlukahlukene.

Ukuhamba

Uma uhlelo lokuphathwa kwedokhumenti lwe-elekthronikhi lungatholakali, khona-ke isisebenzi esithatha isabelo ekudaleni izimali ezithile kufanele siqonde ukuthi ubani ozobekwa kahle ukudlulisela lawa maphepha. Ukuphathwa kwedokhumenti ye-elekthronikhi ebhizinisini kukuvumela ukuba uthumele idatha ngokuzenzakalelayo kumuntu ofanele.

Ukuhamba ngokwawo kukhululekile futhi kunzima. I-Free ivumela ukuthi kungenzeka ukuthumela amadokhumenti kunoma yikuphi okufakwayo, kuye ngesidingo, ngenkathi kunzima ukuhlinzekela umthethonqubo oqondile kakhulu, kodwa ezimweni ezikhethekile, isenzo samadokhumenti afakwe ohlelweni lwemithetho yezimoto singamiswa okwesikhashana (isibonelo, uma udinga ukuthumela amadokhumenti okubhalwa ukubuyekezwa Kwabanye abangaphandle kochwepheshe).

Ukulawula ukufinyelela

Kunezinketho eziningana zokuthi ungahlukanisa kanjani amandla abasebenzi abahlukahlukene bekampani ngokwemibandela yokuphathwa kwedokhumenti. Ngakho-ke, amathuluzi wezakhi zokusebenza zanamuhla avumela ukuthi unikeze umuntu ukulawula okuphelele phezu kwedatha, ukunciphisa ikhono lokuhlela, noma uvumele kuphela ukubuka noma ukuchaza amanye amafayela. Lokhu kwenza kube lula ukusebenza ngemininingwane ehlukahlukene, futhi okubalulekile, kuba okuvikelekile kakhulu.

Ukuhlanganiswa

Ukuze kuqinisekiswe ubukhulu bemininingwane esatshalaliswa ngaphakathi kwenkampani ethile, ukuphathwa kwedokhumenti ye-electronic ebhizinisini kunikeza ukuhlanganiswa kwesistimu esungulwe nezinye - ezomnotho, ukukhiqiza, ukuhlaziywa, njll. Ngenxa yokuhlanganisa okunjalo, izinhlelo zokuphathwa kwedokhumenti zanamuhla zivame ukusetshenziswa njengendlela yokuxhumanisa phakathi kwezinhlobo eziningana zesofthiwe.

Amadokhumenti avela kuwo wonke amasistimu axhunyiwe ngalolu lwazi ngokuvamile abizwa ngokuthi umongo. Kungabandakanya okuqukethwe kwephepha noma izincwadi ze-elekthronikhi, amafeksi, amadokhumenti okukhokha, amaminithi ezenzakalo, ukuqoshwa kwamavidiyo noma okulalelwayo neminye imininingwane eminingi. Ukuqukethwe kombhalo kungafakwa ngesandla noma ukuzenzele le nqubo ngokuzenzakalelayo kuye ngezintandokazi nezidingo zencwadi.

Isibonelo, isimiso samanje sokulawulwa kwedokhumenti ekufakweni kwenqubo yokwenza kanye nezinguquko ezalandela kumabhajethi kuvumela ukusebenzisa olunye ulwazi oluthe xaxa:

• Zonke izinhlobo zocwaningo lokumaketha emakethe, okubandakanya hhayi ezakhe kuphela, kodwa nalabo abatholakala emithonjeni yangaphandle;
• Izinkontileka ezihlukahlukene nama-counterparties (abathengi noma abahlinzeki);
• Amadokhumenti akhethekile ajwayelekile kanye nezinkomba;
• Amadokhumenti engeziwe abonisa noma yikuphi ukulinganiselwa noma ukucabanga (isibonelo, ukwehla kwamanani emali, amanani okushintshaniswa kanye nedatha);
• Amaminithi emihlangano eqhutshwa ukuxoxa nganoma yiziphi izinguqulo zesabelomali, kanye nokufaka zonke izinkulumo zokusebenza kanye namazwana avela kubahlanganyeli enkambisweni (ngokuvamile lawo maxwebhu athunyelwa phakathi kwabo bonke abasebenzi nge-e-mail futhi agcinwe ngokwehlukana kumafayela ngolwazi lwesabelomali).

Umsebenzisi osebenza nesabelomali, nganoma yisiphi isikhathi, uma kunesidingo, angabheka noma yimiphi imibhalo engenhla, njengoba ubuchwepheshe bamuva bokusebenza ngokuzenzakalela kwemisebenzi kumvumela ukuba enze lokhu ngaphandle kokuseshwa okude.

Iziphi izinhlelo esizisebenzisayo?

Esinye sezixazululo zesofthiwe ezivame kakhulu ezingatholakala ezinkampanini zaseRussia ukuhlanganiswa kwezinsiza zikaMicrosoft Outlook kanye ne-Microsoft Exchange Server. Uhlelo lokusebenza lokuqala lufakwe cishe cishe kuwo wonke amakhompyutha, kuyilapho i-Exchange Server ivame ukusetshenziswa njengeseva e-mail ephelele. Naphezu kokuthi ezinkampanini lapho ukusetshenziselwa komshini we-elekthronikhi kuqhutshwa isikhathi eside kakhulu, lezo zinhlelo zisetshenziselwa kuphela ukuthi zisebenze nge-imeyli, emva kokuhlelwa kwezinto ezithile, ngisho le software ingasetshenziswa njengezindlela ezisebenzayo zokwenza ukuhamba komsebenzi cishe noma iyiphi inhlangano .

Okwamanje, imakethe yaseRussia igcwele izinhlelo eziningi ezihlukene, lapho kusetshenziselwa khona ukuzenzekela kokuphathwa kwedokhumenti, futhi ukusekelwa okunjalo akunikezwa kuphela yiWestern kuphela kodwa futhi nabakhiqizi basekhaya. Ngisho ne-Microsoft, ngaphezu kwezinhlelo ezingenhla, inikeza amathuluzi amaningi njenge-Content Management Server noma i-SharePoint Portal Server.

Inamandla kunabo bonke kuzo zonke izinhlelo ezikhona kubhekwa njenge-Documentum, kodwa ngokuyinhloko izinkampani ezinkulu kuphela zisebenzisa inqubo enjalo yokuzenzekelayo. Ukusabalalisa kwedokhumenti yezinkampani ezithile kuzenzakalelayo ngenxa yephakheji ye-Lotus Notes, kodwa abaningi bayibiza ngokuthi "umklami wezinhlelo", ngoba kunzima ukudala uhlelo olugcwele ngokusekelwe.

Uyini umehluko phakathi kwezinhlelo zesiRashiya nezaseNtshonalanga?

Uma sikhuluma ngokungafani okuyinhloko phakathi kwamasevisi asekhaya nakwamanye amazwe, zihlanganisa ukusabalalisa okukhona. Isibonelo, uma izinhlelo ezisuka eNtshonalanga zentuthuko zingasebenza cishe kunoma yisiphi isistimu yokusebenza, izilwane ezifuywayo zakhiwa ikakhulukazi eyodwa kuphela yazo, futhi ngokwemvelo, ngokuvamile iWindows. Amasistimu aseNtshonalanga ahlelwe ukusebenzisa noma yikuphi i-DBMS. Ukulinganiselwa okunjalo kwezinhlelo zaseRussia kungenza kube nzima kakhulu ukwakha izixazululo ezihlanganisiwe.

Ngokuphathelene nokusebenza, umehluko omkhulu ukhona lokuthi eNtshonalanga yokukhiqiza kwedokhumenti nokukhiqizwa komsebenzi kwenziwa ngezinhlelo eziningana ezingenziwa ngaphansi komkhiqizo owodwa, kodwa ngesikhathi esifanayo kuhloswe ngezinhloso ezahlukene. Isibonelo, i-Documentum inikeza imikhiqizo eminingana ehlukene esetshenziselwa ukuzenzekelayo okugcwele, kanye nokuhlanganiswa nezinhlelo ze-ERP, ukwesekwa kokuklama nokuhamba komsebenzi, njll. Iningi le-software elakhiwe eRussia lihlose ukuxazulula inkinga ethile.

Kuyafaneleka futhi ukuphawula ukuthi umehluko oyinhloko usezindleleni zombili zombili kulokho okushiwo uhlelo lokuzenzakalela lokusebenza. Izinhlelo ze-Western zihlose ukuqinisekisa ukuzenzekela okugcwele nokusekelwa okulandelayo kwezinqubo zebhizinisi eziphelile ekupheleni kwenhlangano, kanti iningi lezinhlelo ezifuywayo zenza imisebenzi ethile kuphela.

Izindleko zezinhlelo zeNtshonalanga zibalwa cishe kusuka ku-$ 400 kuya ku-$ 1,000 endaweni ngayinye yomsebenzi, ngaphandle kokufaka izindleko zokuqaliswa, izinhlelo kanye nemishini edingekayo ukuze kuqinisekiswe ukuhamba komsebenzi okuvamile. Ukusebenza ngokwayo kuvame ukubiza cishe isigamu sezindleko ezijwayelekile zamalayisense, njengoba izinhlelo eziningi zokuzenzekelayo ukuhamba komsebenzi ziqaliswa ngamasheya ahlukene, kodwa kwezinye izimo intengo iyi-oda enkulu kakhulu. Enye yezinkinga kakhulu kunayo yonke iphrojekthi yezincwadi zezimali ezishintshayo, ngenxa yokuthi amaphrojekthi anjalo intengo yokuqalisa cishe izikhathi ezingu-2-3 eziphakeme kunezindleko zamalayisense.

Izinhlelo zasekhaya zithengiswa ngentengo ye $ 200-600 endaweni ngayinye yomsebenzi, futhi ngaphezu kwalokhu, izindleko zezinhlelo ezengeziwe kanye nemishini ehlukahlukene zicatshangelwa. Ekuhlaleni kokugcina, ukubalwa kwezindleko eziqhathaniswayo kwenziwa ngendlela efanayo nakwezinhlelo ze-Western.

Izici

Ezimweni eziningi kakhulu, izinqubo ezihlobene nokuvumelaniswa kwamadokhumenti, isibonelo, inqubo yokuhlanganiswa kokuqala kanye nokuqaliswa kokusetshenziswa kwesabelomali, yizona eziza kuqala ezenzakalweni. Noma kunjalo, amaqembu amaningi manje asebenzisa i-office automation kanye nokuphathwa kwedokhumenti, okungukuthi, ngezinqubo zokubhalisa amadokhumenti aphumayo namangenayo.

Ukwethulwa kwesistimu ye-elekthronikhi akufani nhlobo ekusetshenzisweni kwanoma yiziphi ezinye izinhlelo ezizenzekelayo, ngakho-ke kuyafaneleka kuphela ukugqamisa izici ezihlukile zalolu hlelo.

Ukudala isitoreji senkampani

Ukwethulwa kwesistimu yokulawulwa kokuphathwa kwedokhumenti kunoma yikuphi ukuhlinzekela ukudala indawo yokubambisana lapho wonke amadokhumenti azogcinwa khona. Isakhiwo esinengqondo salolu daba, ukuthuthukiswa nokuqhutshelwa phambili komgomo wokuphepha, kanye nobukhulu bokugcinwa kwedokhumenti, kudinga ukunakekelwa okungaphezulu futhi kufanele kwenziwe ngesikhathi esingaphambili seprojekthi.

Kumele kukhunjulwe ukuthi umsebenzi isitoreji kungenziwa efakwe ekuqaleni umklamo, ngakho ngendlela efanele usaqala zingenziwa ukuhambisa wonke amadokhumenti kusukela wamanje izindawo isitoreji ibe Igumbi olulodwa yenkampani. Ngenxa yalokho, abasebenzisi bangajwayelana yimiphi imisebenzi ezinkulu kohlelo, futhi kanyekanye balukhulume futhi indlela elisebenza ngayo. Ukusheshisa lithathelwe abasebenzi ukuze lelisu izinhlelo kungaba ngokusebenzisa isevisi imisebenzi efana izaziso izinguquko imibhalo, ukubukeka amadokhumenti amasha, njll

Ngakho, ukuhamba komsebenzi kuyadingeka ukuze inkampani yesimanje efuna ukuthuthukisa nokwenza ngcono imisebenzi yayo.