Electronic Document Management System (Edms) ukuthi izici ezifana kanye nezincomo

Kuze kwaba seminyakeni embalwa edlule mayelana electronic mbhalo yokuphathwa uhlelo wayebizwa ngokuthi ikusasa eliqhakazile. Namuhla, basuke kabanzi amabhizinisi ezimele kanye nekahulumeni. Kodwa okubaluleke kakhulu, ukuthi ukufuneka nikhula SED. Kuyini electronic mbhalo yokuphathwa uhlelo ukuthini futhi kusebenza kanjani, cabanga ngesibonelo uhlelo Russian zamanje.

izimfanelo

Ukuze siyiqonde kangcono indlela uhlelo EDS, kudingeka ucabangele nemiqondo eyisisekelo kanye nezinhloso. Ingabe izici eziyinhloko sithole choice of uhlelo ashade noma angashadi.

Uma inhlangano ungasebenza isilawuli esisemthethweni, isidingo kudokhumenti akukho. Njengoba sekunama-zebhizinisi kukhona isidingo indlela yokulawula ngosizo imibhalo ngaphambilini. Uma awalwi ukuthengiselana ngendlela esifike ngesikhathi, bona uzoqala ukuba ngakhe futhi ulahleke.

Kungenjalo, isithwali iphepha selikhona, ekhethekile isitoreji ifayela isikimu ku-server. Kodwa kuyasiza isikhathi eside. Njengoba kwanda imiqulu ukukhula kwesidingo isitoreji ulwazi kanye ukuvumelanisa.

Kukhona nenkinga: ukuthi ayisebenzise ukugcina iphepha ubudala noma SED. Yini ebaluleke ingatholakala ngokusebenzisa uhlelo computer? Ngcono inhlangano.

umphumela kwezomnotho

ukusebenza zingandiswa ngezindlela ezimbili: izindleko noma ukwandisa imiphumela. Imibhalo DMS ingafinyelela amagoli amabili ngesikhathi esisodwa. Okungukuthi, ukwethulwa kohlelo ivumela inhlangano ukuchitha kancane, kodwa uhola ngaphezulu.

Izindleko ukuncishiswa Kwenziwa ngokunciphisa izindleko iphepha, isikhathi phezulu, shesha exchange kolwazi, izinguquko ngosiko.

Ukuze nokuhlola ukusebenza esihlinzeka uhlelo EDS, udinga ukubala izindleko umsebenzi umklamo kwemibhalo yephepha. Elilinganiswayo izinkampani Consulting, imisebenzi igxile 20% of the time. Uhlelo kwenchubokuphatsa isiRashiya, kuthatha ngisho nangaphezu - 60% of the time. Ukwethulwa kwe-SED kuzonciphisa lezi zindleko izikhathi okungenani 10.

ukuphathwa Office futhi umculu ukuphathwa

Le migomo ezimbili kuxhumene. Wamaphepha - igama libhekisela iqoqo esisemthethweni imithetho ukusebenza imibhalo. Abanye Uhlelo EDS kungase kushintshwe ngaphansi imithetho ehhovisi, kodwa kukhona nalabo izinhlelo ngesisekelo okuyinto kakade ubumbe wamaphepha.

Leli ifomu iyunithi kolwazi isitoreji EDS. Wezinhlelo isuselwe emitfonjeni lebanti lehlukene yelwati: nezinye izinhlelo, izicelo, ama-e-mail, kodwa okokuqala nokumqoka - ngephepha isikeni. Ngakho-ke, ama-scanner nezinye izinto ziyingxenye ebalulekile ye-SED. Uhlelo izitolo zonke amadokhumenti ngomlando wabo, inikeza lenhlangano tenhlangano, ihambisana nabo izinqubo zebhizinisi.

Ngo nsuku sinjalo isinqumo, i-oda bese oda EDS. Ngabo, futhi ngabaphathi inhlangano. Noma iyiphi idokhumenti ezinikezwe "Usizo". Misela kwifomu incike uhlobo lombhalo. Ulwazi uhlelo lilondolozwe database inkambu ekhadini ngalinye.

Imisebenzi kanye nemisebenzi ye-SED

Uhlelo umculu ukuphathwa yakhelwe ukurarulula imiraro leyo:

• systematization komsebenzi imibhalo.
• ukudalwa kwemibhalo kusuka izifanekiso, isitoreji yokubhalisa;
• ezishintshayo ezimali;
• ngezigaba kwemibhalo.

Ake sihlole eduze umsebenzi SED. umculu ukuphathwa software isetshenziselwa:

• ukudala amakhadi.
• kumiswa umbhalo idokhumenti;
• ukugcina idatha ku PDF noma ms izwi format;
• Control amalungelo ukufinyelela komsebenzisi;
• ukudalwa imizila;
• Imibhalo control traffic;
• ukuthumela izaziso, izikhumbuzo;
• yezingodo, izincwadi, classifiers;
• kumiswa imiyalelo;
• Ukucinga nekusayina kwemibhalo;
• imibiko Generating.

Ukuze izici zesistimu ebanzi zihlanganisa:

• umsebenzi kude imibhalo;
• Sebenzisa semininingwane ukugcina idatha;
• umsebenzi kanyekanye EDS;
• ukuphepha ngokusebenzisa izitifiketi, barcodes, futhi ngezifiso.

Izinzuzo Ububi

Inguquko ukuze EDS kunezinzuzo ezingaphezu kuka nemibi. Nokho, iphrojekthi ihlelwe kahle ongabhubhisa zonke izinzuzo ezishintshayo. Edms ukuqaliswa imigomo kufanele ifinyeleleke. Izinzuzo zihlanganisa:

• eyodwa isitoreji olwakhiwe kolwazi;
• yindlela efanayo ukudalwa nokucutshungulwa imibhalo;
• usebenzisa izifanekiso;
• ukucinga;
• ukufinyelela kwamabhuku.

Ububi iyona nezindleko eziphezulu kokuqala umsebenzi ecophelelayo ku ukuqeqeshwa umsebenzisi.

idokhumenti handling izinqubo

I Edms idokhumenti ngogesi sidlula eziningi izigaba, ngokuhamba okuyinto imibhalo babelwa izakhiwo ezithile. Ukucubungula Kwenziwa kokubili ngesandla futhi ngokuzenzakalelayo. Esikhathini yesibili icala isethi:

• izimo yoguquko phakathi izigaba;
• ukwehlukana umzila;
• ukucutshungulwa imijikelezo;
• ukusebenzisa esincane, izikhathi, ukucutshungulwa nezinqubo;
• kuchazwa izindima umsebenzisi.

Izinhlobo zokwelapha:

• Yakha idokhumenti.
• Ukuhlela.
• Ukuqamba kabusha.
• Moving.
• Ukulondoloza.
• Yenkomba.
• Ukususa.

EDS yezindleko

ukuqhutshwa komsebenzi Okugcwele ayilutho ngaphandle iseva ilayisensi, ngokwezifiso ephelele nokuqeqeshwa bonke abasebenzisi. Ngayinye kulezi zingxenye kudinga kokuzikhandla nokutshala imali enkulu ezinkulu. Ngaphezu kwalokho, akufanele sikhohlwe mayelana nokuhlanganiswa EDS nezinye izinhlelo, yolwazi ukuthuthukisa isofthiwe, technical support kanye namanye amasevisi Consulting ukusekela izindleko.

Ukwenza umsebenzi we-SED

Ukuqala kokusetshenziswa the project kungathatha izinyanga eziningana. Inqubo lincike inani izinqubo documentary futhi amakhono zezimali, izikhungo kanye nsiza. Implementation kwenziwa algorithm efana:

• ukudalwa iqembu ukusebenza, ukuzimisela ikhanda;
• kwencazelo emigomweni;
• ukuhlolwa amaphepha izinqubo ekhona;
• ukuthuthukiswa ezibekiweko lobuchwepheshe;
• kukhethwa EDS;
• isiphelo sesimiso esivumelwaneni ukuqaliswa kwe-EDS;
• ukuthuthukiswa nokwamukelwa iziqondiso yomsebenzi;
• hlola ukugcwaliswa kokuqala lwemibhalo;
• ukuhlolwa kwangaphambilini EDS;
• ukuqeqeshwa kwabasebenzi;
• ukuhlolwa kokusebenza kwe-EDS;
• ukuhlaziywa imiphumela yokusebenza yokuhlola;
• ukulungisa iphutha;
• Ukuqaliswa ngokugcwele koHlelo lokuLawulwa SED.

isingeniso ngephutha

Ngokukhethekile kufanele kukhokhelwe labo izinqubo ezidinga khona idokhumenti ephepheni. Iphutha main - iyona ukuphindaphindeka idokhumenti iphepha ngekhompyutha. Lokhu inkimbinkimbi umsebenzi futhi kubangela imibono engafanele ukuba ezishintshayo. Ukuze ukuqaliswa umsebenzi ezimbili akekho okhokhela. Sidinga ukwakha izinqubo ngokuzenzakalela ngaphandle ukuphindaphindeka. Eyesibili iphutha - i-unpreparedness kwabasebenzi. Ngokuvamile, izinqubo ezintsha ziqondakala nobunzima. Ngakho-ke, kufanele sichaze abasebenzi kungani yethulwa SED, ngakho ngamabomu waya inqubo ukuqeqeshwa.

idokhumenti isitoreji ubuchwepheshe

I EDS idokhumenti ngogesi kuhlanganisa izimfanelo, esekelwe okuyinto iseshwa, ngezigaba nokubuthelela imibiko ukwakhiwa. Ngezinye izikhathi dokhumenti idaliwe kusuka isifanekiso, ngezinye izikhathi - ngokudlulisela idatha kusuka database. Izimfanelo zigcinwa amatafula. Ifayela ngokwayo ibekwe kufolda isitoreji, ulwazi kuwo - lwemibhalo egciniwe. Ukufinyelela idatha etholwe abasebenzisi kuphela Edms uhlelo.

Uyini ukuskena ekusakazweni?

Flow sicubungula imibhalo, kulandele nokubekwa amasampula efayeleni kufezeke usebenzisa scanner. Phakathi nenqubo ukuskena kungase ngokuzenzakalelayo ukudala ibhakhodi idokhumenti bese ukubhaliswa kwaso database bese sigxila umzila inikezwe.

OCR

Lokhu electronic mbhalo yokuphathwa uhlelo DMS iguqula isithombe electronic idokhumenti ngefomethi ye-jpeg izithombe noma umbhalo format. Isebenzisa isofthiwe ekhethekile njengoba isicelo ezimele noma ESCOM.BPM kuhlanganiswe SED. Kuyini ESCOM.BPM? Lokhu kuqashelwa kuyisiphetho Uhlelo imibhalo, zibhalwe ngomshini ngamafonti ezahlukene. Kufanele kuphawulwe nokho, ukuthi izicelo ezimele babe izici eziningi ngisho ukubona umbhalo ngesandla.

Barcoding

Lobu buchwepheshe inikeza iqoqo izinqubo ukusungulwa isicelo ikhodi sokuqhafaza ibha idokhumenti. A ibhakhodi esiyingqayizivele ekhiqizwa ngokusebenzisa iseva uhlelo. Usipha zokukhomba idokhumenti, zokusesha okusheshayo ngesisekelo ukusatshalaliswa futhi isitoreji amasayithi. Lapho nokubhalisa idokhumenti libhalwe phezu ilebula ibhakhodi elihambisana isihlonzi amakhadi electronic. Ubizwa ethe njo version iphepha idokhumenti.

EDS

Isiginesha yedijithali evumela ukuqinisekisa ngokunemba idokhumenti nedatha nokungaguquguquki. Ukusayina kwenziwa usebenzisa isofthiwe cryptographic okhiye - isitifiketi. Lesi sakamuva ifayela ngefomethi ekhethekile ukuthi kutsha maphakathi udaba yelayisensi. Ukuqinisekisa ukuphepha ulwazi kufanele agcinwe isitifiketi ekhadini smart noma ukhiye mina-Token. Basuke ivikelwe PIN-code. Uma i-PIN ifakwe kaningi okungalungile, khona-ke isitifiketi ivinjelwe ngokuzenzakalelayo.

Umbhalo Okugcwele futhi imfanelo search

Mnikeni search wenziwa usebenzisa ifomu ekhethekile yamanani eziningana amakhadi ensimini. Ngokwesibonelo, "Counterparty" umbandela inikeza idatha yosesho emkhakheni "Receiver" noma "Umthumeli". Uhlelo ufanisa nenqubo langena kusukela idatha amakhadi lugcine yi kulezo amakhadi ezaziyincithakalo nje ukuqondana kwezinto. I search wenziwa ikhumbula ukufana ngqo noma ngokwengxenye.

Umbhalo Okugcwele search wenziwa ngokuvumelana idatha ku idokhumenti, kuhlanganise temagama ngokusebenzisa database amathuluzi esakhelwe, ezifana MS SQL Iseva, Oracle. Ukuze amafayela search okugcwele kufanele afakwe ku database idokhumenti format (doc), amatafula (XLS), izethulo, ibika.