Zingaki imiyalo yeholide egcinwe? Isitoreji semibhalo yabasebenzi

Iyunithi ebaluleke kakhulu yokwakhiwa kwebhizinisi yinkonzo yabasebenzi. Ochwepheshe abasebenza lapho bavame ukwenza imiyalo ehlukene, futhi bahlele futhi isitoreji sabo kanye nenzuzo. Amadokhumenti adingekayo kakhulu ohlelweni lokusakaza kwedokhumenti afaka ama-oda weholide. Yimaphi ama-nuances okubunjwa kwawo? Yimiphi imigomo yokugcinwa kwama-oda afanele inqunywe ngumthetho olawulayo?

Yimiphi imibhalo i-oda yamaholide?

Ngaphambi kokucubungula umbuzo wokuthi zigcinwe kangakanani ama-oda eholide, sizofunda imibhalo ukuthi yimaphi amadokhumenti abo awakhulume ngawo ngokuhlukaniswa kwamadokhumenti ezinkampanini ze-intracorporate.

Ngokuhambisana nenqubo evumayo evamile, kuyisemthethweni ukuyidlulisela kumyalo kubasebenzi. Le mithombo iqoqiwe ngesisekelo sezici ezivamile ezimweni ezihlukile. Amadokhumenti abasebenzi angahlanganiswa kokubili emafomu ahlangene, futhi ngokuhambisana nalawo athuthukiswe yibhizinisi ngokuzimela.

Amacala ahlanganisa uhlobo olufanayo lwama-oda akufanele ahlanganise imibhalo ehluke kakhulu ngokugcina isitoreji. Cabanga ukuthi imithombo efanele ingahlelwa kanjani ngokuvumelana nalesi simo.

Uhlu lwemigomo yokugcinwa kwemibhalo yabasebenzi

Kunezincwadi zabasebenzi ezidinga ukugcinwa isikhathi eside. Ngesikhathi esifanayo, akukhathaleki ukuthi yikuphi ifomu lenhlangano nezomthetho amabhizinisi asebenzayo. Ngakho-ke, umthetho ubeka ukuthi amanye amadokhumenti kufanele agcinwe iminyaka engu-75. Lokhu kufaka phakathi, ikakhulukazi:

• Imiyalo yokwamukelwa kwabasebenzi ukusebenza;
• Imiyalo yokuxoshwa kwabasebenzi.

Kunemithombo engagcinwa isikhathi esifushane kakhulu - kungakapheli iminyaka emihlanu. Izincwadi ezinjalo zabasebenzi zihlanganisa:

• Imiyalo yamaholidi;
• Imiyalo ekuhambeni kwebhizinisi.

Ngakho-ke, impilo yesheluli yawo yonke imiyalo yekhefu njengendlela yama-oda yabasebenzi ingu-5 iminyaka.

Lezi yizici zomthetho wokulawula. Ukwazi ukuthi zigcinwe kangakanani ama-oda eholide, kubalulekile kunoma yiluphi uchwepheshe we-HR ukuthi alondoloze kahle imibhalo yabasebenzi benkampani. Ngakho-ke, ikhono lalabachwepheshe lingabandakanya nokuqinisekisa ukuphepha kwemithombo efanele.

Amacala afaka ama-oda wekhefu lonyaka angase abekwe ngezigaba ezihlukene ngokusekelwe kwezizathu ezengeziwe zalokhu. Isibonelo, ucabangela isakhiwo senhlangano yebhizinisi, ukusatshalaliswa kwabasebenzi ngeminyango kanye nokuhlukana kwenkampani.

Ngakho-ke, manje siyazi ukuthi mangaki ama-oda agcinwe ukuvakasha-iminyaka emihlanu. Kodwa kunezici eziningi ezibonisa inqubo yokusebenza namadokhumenti ahlobene nokukhululwa kwabasebenzi. Kuzoba usizo ukuwafunda.

Inhlangano yokusebenza nemibhalo yabasebenzi ebhizinisini: ama-nuances

Okokuqala, kufanele kuqashelwe ukuthi imithetho yezomthetho eyenza inqubo yokuhlelwa kwemali yamaphepha okucatshangelwayo ayitholakali kuze kube manje. Inhlangano ngayinye ngokuzimela noma, mhlawumbe, ngokucabangela izincomo zamagunya aphezulu, inquma umsebenzi nemithombo efanele. Ukuze ukwandise umsebenzi ngemibhalo yabasebenzi, ikakhulukazi labo abahlobene nokukhishwa kwamaholide omsebenzi, amafomu ahlangene ahlukahlukene angasetshenziswa.

Ukusebenza amadokhumenti eholide: ama-nuances

Uma sikhuluma ngokuqondile ngemibhalo ehambisana neholidi, khona-ke kunconywa ukuba kugcinwe ochwepheshe, kucatshangelwa ukuhlukaniswa:

• Emadokhumenti ahlobene namaholide akhokhelwayo, efundiswayo;
• Ama-oda wezinye izinhlobo zamaholide.

Amaphephandaba ahlukahlukene angasetshenziswa ukuhlela ukusakazwa kwemibhalo efanelekile:

• Ukubhaliswa kwama-oda weholide;
• I-oda yokulungisa ukudluliselwa, ukukhumbula abasebenzi kusukela eholidini.

Ngesikhathi esifanayo, amaphephandaba afanele avame ukugcinwa kwifomu lephepha.

Noma iyiphi i-oda - ekuphumeni kokubeletha, ekuphumeni kokufunda, eziyisisekelo ngaphansi kwenkontileka - kufanele ikhishwe ngesisekelo somunye umbhalo. Lemithombo ingabuye ibe nokuphila okukhethekile kwelanga. Futhi, kunengqondo ukuhlukanisa ngamaqembu ahlukene ukuze ukwandise ukugeleza kwabasebenzi kwamadokhumenti.

Inhlangano yokugcinwa kwemibhalo yabasebenzi: ama-nuances

Ake sicabangele manje izici zenhlangano yokugcinwa kwemibhalo yabasebenzi. Omunye wemisebenzi eyinhloko yocwaningcwe onolwazi lapha ukubunjwa kwamacala. Esikhathini salo sinqumo kubalulekile ukuthuthukisa, okokuqala, uhlu lwamagama okugcinwa kwamadokhumenti maqondana nalabo noma amanye amaqembu. Umthombo ngamunye kufanele ube nezidingo ezidingekayo. Uma idokhumenti ethile ingahlangabezane nezidingo ezisungulwe, akusizifisi ukuyifaka esimweni.

Lapho uhlela ukugcinwa kwemibhalo yabasebenzi, isikhulu esisebenzayo singasebenzisa uhlu olujwayelekile lwemininingwane mayelana nemithombo efanele noma ukusebenzisa imigomo ye-intracorporate.

Ngenhla sinikeze izibonelo zamadokhumenti ezingagcinwa iminyaka emihlanu (ikakhulukazi, ama-oda eholide), kanye nalabo inhlangano okumelwe ibeke emalondolozweni isikhathi eside kakhulu. Inzuzo yemithombo yohlobo lwesibili ingalawulwa yizimiso zangaphakathi ezengeziwe. Ngakho-ke, uma le dokhumenti kufanele igcinwe iminyaka engu-75, izinkambiso zingenziwa ukusebenza ebhizinisini, ngokusho ukuthi imibhalo yabasebenzi idluliselwa ku-archive yokubekwa isikhathi eside. Futhi, amadokhumenti anempilo yamashalofu eminyaka emi-5 ezimweni eziningi akudingeki adluliselwe ku-archive. Zingafakwa kwenye ivikelwe, kodwa ngesikhathi esifanayo kufinyeleleke kalula ekufundiseni okusheshayo nemibhalo efanele yendawo.

Isici esibalulekile sokuhamba komsebenzi isisombululo. Bona, ikakhulukazi, amafemu angasebenzisa lapho nje ukudlulisela amacala enqolobane yomhlangano.

Kuzoba usizo ukucubungula ukulandelana kwezenzo zabasebenzi bezisebenzi ngesikhathi belungiselela imibhalo yekhefu.

Ukubhaliswa kwamadokhumenti okushiya: hlola isisekelo somyalelo

Njengoba sibonile ngenhla, imiyalo yohlobo olufanele ikhishwa kunoma yisiphi isisekelo. Kufanele ihlolwe. Ngokuvamile, lesi yisikhathi esimisiwe sokushiya abasebenzi. Ngaphezu kwalokho, lo mthombo ungafakwa isicelo sesicelo somuntu siqu sekhefu.

I-schedule ehambisanayo ihlelwa ngokucabangela izinhlinzeko ze-RC RF, futhi imisebenzi yomphathi we-HR ingabandakanya ukuhlola inqubo yokwakheka kwale dokhumenti ngokuhambisana nemigomo yomthetho wezabasebenzi. Uma kwenzeka ukuthi uhlelo luhlanganiswe ngendlela efanele futhi luhlanganiswe neminye imithombo, umyalelo ukhishwa ukuhamba kwesisebenzi. Kungaphawulwa ukuthi inkampani ingazamukela izindinganiso, ngokuhambisana nokuthi imininingwane yesikhashana kanye namaphepha okufakazelayo kumele iboniswe kanjani kubhalisi ezikhethekile. Le nqubo ingasetshenziselwa ukukhulisa inzuzo yabasebenzi ebhizinisini (uma kwenzeka ukuthi abasebenzi benkampani bakhulu ngokwanele).

Ukwenziwa kwamaphepha eholide: ukukhipha umyalo

Manje, eqinisweni, mayelana nemiyalo yeholide. Ngenhloso yobhaliso lwabo, amafomu ahlangene, afana ne-T-6 noma i-T-6a, noma ama-intra-ezinkampani, angasetshenziswa. Ngesikhathi esifanayo, i-oda lomqondisi weholide kanye nomqulu ohambelana nomsebenzi ojwayelekile ungenziwa ngesakhiwo esifanayo. Kusukela ekubukeni komthetho wezabasebenzi kukhona uhlobo olufanayo lwemibhalo. Kodwa-ke, kunengqondo ukuwasabalalisa emacaleni ahlukene ekugcinweni kwerekhodi labasebenzi: imiyalo yabasebenzi abajwayelekile kungenzeka ihlelwe kaningi ngaphezu kwedokhumenti yekhanda lenkampani.

Ukwenziwa kwe-oda: ama-nuances

Ukugcwalisa uhlobo lwe-oda lokuphumula kubonakala ngenani lezinombolo. Ngakho, lapho uxazulula le nkinga, isikhulu sezisebenzi sidinga:

• Cacisa uhlobo lwekhefu ngokuhambisana nemigomo yomthetho noma imithetho yendawo yebhizinisi;
• Cabanga isikhathi esifanele somsebenzi lapho uthumela i-oda yeholide yonyaka.

I-oda elishiyekile lokushiya kumele lisayinwe yi-head of the enterprise, ngaphandle uma abanye abasebenzi abanamakhono ebhizinisi, njengenhloko yomnyango wezisebenzi, banikezwa amandla afanayo.

Yiqiniso, lamandla kumele ahlelwe ngokusemthethweni esenzweni esivela esijwayelekile sendawo. Ukushicilela kufanele, futhi, inhloko yenhlangano, inikeze amakhono afanele kumsebenzi othile. Futhi, umuntu ogunyaziwe ukukhipha imiyalelo yabasebenzi ngokuhambisana nenqubo esungulwe, uqinisekisa iqiniso lokuzijwayeza ngalesi simiso sendawo futhi uzenzele uhlu lwezibopho ezithile ezihlobene nokuphathwa kweziphathimandla ezifanele.

Ukubhaliswa kwamadokhumenti eholidini: ukubhaliswa komyalelo

I-oda elihle elenziwe ngeholide kumele libhaliswe ngenkonzo yabasebenzi. Ngenxa yalezi zinhloso, iphephandaba elikhethekile lisetshenziselwa ukuhlukaniswa kwezigaba ezifanele. Ngesikhathi esifanayo, ingaqhutshwa amakhophi amaningana, afakwe ngendlela yokusebenza kwabasebenzi ekuhlukanisweni kwemibhalo ehambisana nekhefu lomsebenzi. Kodwa uma abasebenzi benkampani bengenayo isidingo esincane nesibalulekile sokusabalalisa imibhalo yabasebenzi kumaqembu ahlukene, umagazini ungagcinwa kukhophi eyodwa.

Ukubhaliswa kwe-oda: ama-nuances

Phakathi kochwepheshe kukhona iphuzu lokubheka, ngokusho ukuthi ukubhaliswa komyalelo kuyisimo esibophezelekile sokungena kwayo emthethweni. Okusho ukuthi ukusayina kwedokhumenti enhloko yenkampani kungenzeka ukuthi akumele lokhu.

Ngemuva kokubhaliswa, imiyalo yekhefu lonyaka kanye neminye imibhalo eyisigaba esifanele ithola inombolo eyingqayizivele, ngesisekelo lapho umthombo ufake khona ohlelweni lokusebenza komsebenzi wangaphakathi. Inhlangano inquma inqubo yokwazisa le nombolo. Njengomthetho, kucatshangelwa ukulandelana kwezikhathi zokwakheka kwemithetho yokusebenza kwabasebenzi ngekhefu.

Impilo yesheluli log log

Ngenhla sihlolisisile ukuthi mangaki ama-oda weholide agcinwe. Isikhathi esithile sokubekwa sisungulwe namalogi wemibhalo efanele - kungu-3 iminyaka kusukela ngosuku lokufaka ulwazi mayelana nokuhlelwa kokugcina kwekhefu, okulotshwe encwadini. Ngaphandle kwale mithombo, amanye amaphephandaba angasiza angasungulwa ebhizinisini ngaphakathi kohlaka lwemigqa ethile yomsebenzi wezinsizakalo zabasebenzi ekusetshenzisweni kokusakaza kwedokhumenti eqinile. Inqubo yokugcwalisa amadokhumenti afanelekayo angasungulwa ngokumiswa okuhlukile okulawulwa kwendawo, okukhishwa ukuphathwa kwebhizinisi.

Umshayeli wenhlangano, ukudlulisela amakhono afanele kumsebenzi othile. Futhi, umuntu ogunyaziwe ukukhipha imiyalelo yabasebenzi ngokuhambisana nenqubo esungulwe, uqinisekisa iqiniso lokuzijwayeza ngalesi simiso sendawo futhi uzenzele uhlu lwezibopho ezithile ezihlobene nokuphathwa kweziphathimandla ezifanele.