IbhizinisiUsomabhizinisi

Imigomo yokugcina yamadokhumenti enhlanganweni

Phakathi nesikhathi somsebenzi wayo wezomnotho, ibhizinisi noma inkampani ithola inqolobane yonke yezinqolobane, kubalulekile futhi akunjalo. Imibhalo yebhizinisi elinjengokuxhumana nabalingani noma ukuhlanganiswa kwemibuzo engadingekile mayelana nabasebenzi, abangane, noma ukuhalalisela ngamaholidi kubaluleke kakhulu.

Lokho okuhlobene nokubalwa kwemholo, ukwehliswa kwemali, imithetho yezinhlaka zikahulumeni noma zendawo, imiyalelo kanye nemiyalo mayelana nokuqokwa kanye nokuxoshwa kuphakathi kwalabo okudingeka ukuba babe nezinkathi zokugcinwa kwamadokhumenti enhlanganweni. La magama anqunywe ngumthetho kanye nemiyalo yangaphakathi yoMnyango Wezezimali we-Russian Federation. Kulesi simo, lokhu kuyi-Order No. 105 ka-29.07.1983.

Ukubalwa kwezimali zokuthola nokugcinwa kwempahla, ukunyakaza kwabo, uhlu lwemisebenzi ekuqinisekiseni, ukufakwa ohlwini, ukucabangela kuma-akhawunti, isikhathi sokugcinwa kwamadokhumenti enhlanganweni? Zonke izenzo kumele zibe nesisekelo esisodwa: umyalelo womphathi, osekelwe ekusakazweni kwedokhumenti yomthetho.

Kunzima ukusungula into, futhi akudingekile, ngoba kukhona umthetho okufanele uqaliswe. Isimiso somthwalo wemfanelo silula: ngubani osayine le oda, unesibopho sokubulawa kwayo.

Isitoreji, ukugcinwa kwe-archiving kanye nezimo

Wonke amadokhumenti okuphendula kufanele afakwe ngokuhambisana nemigomo yendalo yakhe. Ingxenye yesine noma ngonyaka, kuye ngokuthi inombolo nenani. Ibhizinisi elincane liyakwazi ukuthungatha izinqolobane eziningana ngesikhathi esisodwa, kanti izinkampani "ezinzima" zithola kunzima ukubeka imibhalo yesine kwikhabhinethi eyodwa.

Ingobo yomlando idalwe ngokuqondile enhlanganweni, futhi indalo yayo, kanye nemigomo yokugcinwa kwamadokhumenti enhlanganweni kufanele isekelwe umyalelo wekhanda mayelana nemibandela kanye nomyalelo wokudalwa kwayo. Leli lungiselelo, lakhiwa ngabaphathi, futhi libe yisisekelo sokugcina ingobo yomlando. Isimo sihlotshaniswa nemithetho yomsebenzi kaRosarkhiv futhi uma ingayilandeli kuwo wonke amaphuzu, kufanele ihambisane namaphuzu abo ayisisekelo.

Imingcele eyinhloko yesondlo, ukudluliselwa, inqubo yokusebenza ye-archive kanye neminye imibandela ebalulekile kufanele ibonwe. Umthwalo unesihloko. Kuyabonakala kuwo wonke umuntu ukuthi kungani kubalulekile ukugcina imithetho yokugcina amaphepha futhi ungavumeli ukulahlekelwa noma ukulimala kwabo. Endabeni yokuhlola, izingxabano phakathi kwenhlangano kanye nentela nezinye iziphathimandla, uma abasebenzi befaka isicelo sesitifiketi somholo, kuzodingeka ukuthi babhekisele emadokhumenti avela ku-archive.

Uma kungenjalo inhlangano ngokwayo, khona-ke ingobo yomlando ingabhala uhlobo olunjalo lwemibhalo nezitifiketi ukugwema amaphuzu angacacile. Lapho isikhathi sokugcinwa kwemibhalo enhlanganweni sihlangene, khona-ke umuntu angakwazi ukufaka isicelo sesitifiketi ngokuzithoba lapho ehlala.

Imigomo yokugcina yamadokhumenti enhlanganweni

Kukhona umqondo wokubika okuqinile kokuhamba komsebenzi. Lezi zihlanganisa ikakhulukazi lezo zincwadi ezihlobene nezitatimende zemali kanye nokwakhiwa kwesisekelo sentela. Le mibhalo iyadingeka. Imigomo yokugcinwa kwamadokhumenti ebhizinisini, kanye nenhlangano (inkampani), ilawulwa ngokufanayo.

Isikhathi esithile sokugcinwa kwedokhumenti ethile sichazwe ohlwini lwezincwadi ezijwayelekile (ukuphathwa), lapho kunezikhathi ezithile zokugcina kwazo. Kuneminye imiyalo eminye yokulawula kanye nezenzo ezibonisa impilo yeshalofu yamadokhumenti ebhizinisi. Akunakwenzeka ukucacisa isikhathi esithile sokugcinwa kwedokhumenti ngayinye ngaphakathi kohlaka lwendaba eyodwa. Kodwa uma kunesidingo, ungavula Uhlu bese uthatha khona lapho lonke ulwazi oludingekayo. Singasho kuphela ukuthi isikhathi esincane sokugcinwa kwamadokhumenti siyiminyaka emihlanu, kanti ubuningi - 70.

Imigomo yokugcina yamadokhumenti kumlando wokugcina

Lapho inhlangano, inkampani noma ibhizinisi iqedela umsebenzi wayo, bese uyiqeda, wonke ukusakazwa kwedokhumenti kuhlungwa. Amadokhumenti angadingekile angaba naso isiphetho, ngokuqonda kwabaphathi. Amadokhumenti anempilo yasheluli yeminyaka engu-5 kuya kwengu-70, kufanele athunyelwe ku-archive (ayigcinwe kakhulu) noma angafakwa ne-assignee. Amadokhumenti kumele ahanjiswe, abalekwe, ahlakazwe emnyangweni noma eyakhiweni, ahlangane ngokulandelana kwesikhathi. Ikhasi lesihloko kufanele libe nolwazi nolwazi oluthile, futhi amafolda ahlangabezane nezidingo eziyisisekelo:

  • AmaSpredishithi kufolda engekho izingcezu ezingu-250.
  • Ubukhulu befolda abukho ngaphezu kwama-40mm.
  • Uhlu lwezincwadi eziqukethwe kwifolda.

Uma uthumela amadokhumenti ku-archive, inkontileka yokudluliswa ihlelwe, kanye nokufakwa kwemibhalo yonke eyamukelekile ngokuphindaphindiwe, okunye okuhlala kuyo enhlanganweni (kusukela kubaqashi) noma kumuntu onentshisekelo ekulondolozweni kwayo. Womabili amakhophi kumele abe nolwazi mayelana nokudluliselwa kwamadokhumenti kumlando wokugcina, abe nomsayina womuntu obambe iqhaza owemukele imibhalo kanye nesibalo sesikhungo.

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